Home Builders Association of Northwest Michigan (HBANWMI) - Office Manager

Office Manager
Home Builders Association of Northwest Michigan (HBANWMI)
Full-Time • Traverse City, MI • Pay Range: $23 - $26 per hour

Are you the kind of person who loves bringing order to chaos, keeps a cool head when things get busy, and genuinely enjoys helping people? Do you thrive in a fast-paced, friendly environment where no two days look alike, and where your work truly matters? If so, you may be the perfect fit for our next Office Manager.
The Home Builders Association of Northwest Michigan is looking for an energetic, organized, and people-loving professional to serve as our logistics guru and team nurturer. This role ensures our office runs smoothly, supports our members and staff, and helps our events and programs shine.
If you’re a natural “doer,” someone who sees opportunities to improve systems, and you enjoy being part of a fun, mission-driven team—we can’t wait to meet you.

What You’ll Do
Office & Administrative Operations

• Serve as the welcoming presence of the HBA—answering phones, greeting guests, and supporting members.
• Manage daily office operations, including opening/closing procedures and building security.
• Maintain shared files, organize records, and manage office supply inventory.
• Coordinate calendars for events, committees, education programs, and conference room rentals.
• Process daily mail, postage, and various administrative tasks.

Vendor Coordination

• Work directly with cleaning, landscaping, snow removal, IT, A/V, pest control, and printing vendors to keep the office running smoothly.

Event & Member Support

• Assist with committee work, meeting minutes, membership invoicing, and event submissions.
• Support raffles, General Membership Meetings, and occasional evening/weekend events.
• Help prepare committee packets, print materials, and assist with marketing and communications.

Conference Room Management

• Schedule rentals, coordinate catering, oversee room setups, and manage door access.

And Other Important Tasks

• Provide administrative support to the Executive Officer and team.
• Step in where needed—because at the HBA, teamwork is everything.

What We’re Looking For

• Friendly, outgoing, and customer service–oriented
• Organized and detail-focused, with strong follow-through
• Flexible and able to pivot quickly when plans change
• Tech-comfortable (Microsoft Office, social media; willing to learn new systems)
• Excellent communicator—both written and verbal
• Mission-minded and motivated to support our members and community
• A team player who enjoys working hard, solving problems, and having fun while doing it

Why You’ll Love Working With Us How to Apply
If this sounds like your kind of place, and your kind of people, send your résumé and a brief cover letter to officeadmin@hbagta.com.  Let us know why you’d be a great fit.
We look forward to meeting you!