Transportation Specialist - Full Time

At Interlochen, every team member is part of our mission to support creativity and the arts. Whether you're working in a classroom, kitchen, or office, your role helps create a positive and inspiring environment for students, staff, and visitors. We value teamwork, dependability, and a shared passion for the arts. Come join our team and make a difference in a place that encourages growth and collaboration!

Position Summary:  

The Transportation Specialist supports the functions and activities of Interlochen’s Transportation Unit, including responding to requests for service and assistance, student, staff, and guest transportation needs, emergency preparedness, and other transportation support services. Applicants must have the ability to work flexible schedules including nights, weekends, holidays, and overtime. 

Essential Duties and Responsibilities:

• Models the Interlochen's core values and champions the mission and vision of the organization. 

• Provide vehicle transportation of individuals and property as needed and appropriate.

• Complete, submit, and maintain daily trip records and logs consistent with Transportation Unit and ICA requirements and operational needs. 

• Perform and document necessary vehicle inspections consistent with Transportation Unit and federal Department of Transportation (DOT) requirements.

• Responsible for ensuring the cleanliness and basic daily upkeep of vehicles.

• Receive, inventory, and distribute golf carts for the annual ICA golf cart program. Conduct regular inspections and facilitate repairs as needed. 

• Assist the Transportation Supervisor in training, mentoring, and supporting Transportation Unit staff in performing daily duties, safety and regulatory protocols, and other responsibilities. 

• Assist the Transportation Supervisor in activities related to daily log submissions.

• Assists the Transportation Supervisor in developing efficient transportation routes, coordinating driver schedules, and allocating resources to optimize vehicle usage and reduce travel time.

• Exercise judgment in answering daily procedural Transportation-related questions. 

• Respects the culture, diversity, and rights of all students, their families, and the community.

• Prioritizes duties in a manner consistent with organizational objectives and growth.

• Performs other duties as assigned.

Work Environment:

• Office Setting: Primarily works in an office setting, using computers, phones, and software systems to manage logistics, plan routes, and oversee operations. 

• Field Work: May require occasional visits to vehicle storage, maintenance facilities, or field sites to inspect vehicles or resolve issues involving some physical activity.

Education: 

• A high school diploma or equivalent is required.

Experience: 

• Experience in transportation, logistics, or fleet operations, with a proven ability to oversee large-scale operations required.

• Experience in a school or campus setting is preferred.

Equipment Familiarity: 

• Mac Os Laptop, Google Suite, Google Sheets, Google Docs, Gmail

Certifications, Licenses or Special Training: 

• Commercial Driver’s License (CDL): Possession of a valid CDL (Class A or B) is preferred.

• Familiarity with Department of Transportation(DOT) regulations is required and a DOT certification in safety or compliance is preferred.

• AED/CPR/First Aid certification preferred.

• Must meet and maintain background screening requirements as detailed in policy 12.HR.01 Pre-Employment and Employee Background Check

• Valid driver’s license and driving record that meets the eligibility requirements of ICA’s insurance carrier required.

Knowledge, Skills and Abilities:

• Practical written and verbal communication skills

• Skill in assessing situations, recognizing when to take action, and deciding on an appropriate course of action

• Skill in reading, comprehending, retaining, and applying written factual information

• Skill in analyzing situations quickly and objectively, recognizing actual and potential dangers, determining a proper course of action

• Skill in observing and remembering detail

• Willingness to resolve a variety of problems and situations

• Excellent interpersonal and public relations skills

• Skill in operating a motor vehicle

• Dependability and sound work habits

• Maintain integrity, truthfulness, and credibility

• Ability to exercise sound judgment in day-to-day procedural  activities

• Ability to work a flexible schedule, including nights, weekends, holidays, and overtime

• Ability to follow and execute specific verbal and written instructions

• Ability to promote and maintain positive interaction with students, staff, and visitors

• Demonstrate respect for cultural, ethnic, spiritual, and linguistic diversity and values, including differences in personal goals, lifestyle choices, and varying family backgrounds and histories

• Ability to appropriately ensure compliance with policies and procedures

For a complete job description and to apply go to https://www.interlochen.org/careers  or the direct link https://interlochen.submit4jobs.com/index.cfm?fuseaction=85509.viewjobdetail&CID=85509&JID=363886&BUID=3296#/jobDescription/363886/

Application Materials

• Cover Letter

• Resume

Benefits Package:

• Health, dental, and vision insurance

• Vacation, Sick, Holiday and generous winter holiday time off

• Life insurance 

• Voluntary life insurance 

• Short and long-term disability

• Employee development & tuition reimbursement programs

• Defined contribution 401(a) plan, managed by TIAA

• Free or discounted employee tickets to Interlochen performances and events *some exceptions apply 

• Early event ticket purchase before general public sales begin

• Free Stone Cafeteria meal on shift

• Dennison Recreation Center accessibility (includes spouses)

• Priority access to Interlochen employees at Pitter Patter Day Care Center (less than one mile from campus)

• Employee Referral Program (cash payments)

• Tuition discounts for employee’s children at Academy, Camp and Interlochen Online

• Parental leave (12 weeks paid for Pregnancy/Maternity/Childbirth leave, 6 weeks paid for Parental leave).