Transportation Supervisor (Full Time)

Transportation Supervisor (Year-Round)

At Interlochen, every team member is part of our mission to support creativity and the arts. Whether you're working in a classroom, kitchen, or office, your role helps create a positive and inspiring environment for students, staff, and visitors. We value teamwork, dependability, and a shared passion for the arts. Come join our team and make a difference in a place that encourages growth and collaboration!

Position Summary: The Transportation Supervisor oversees and manages a group of Transportation Unit employees. The supervisor is responsible for directing and overseeing employees assigned to perform functions and activities of Interlochen’s Transportation Unit, including responding to requests for service and assistance, student, staff, and guest transportation needs, emergency preparedness, and other transportation support services.

Essential Duties and Responsibilities:

• Models the Interlochen's core values and champions the mission and vision of the organization.

• Assist with recruiting, selecting, training, scheduling, and evaluating a diverse staff.

• Provides effective liaison between employees and senior leadership to promote goodwill, cooperation, and open communications within the department.

• Ensure employees meet customer service expectations and follow established operating procedures, reporting guidelines, and documentation.

• Supervise a team of Transportation Unit staff, providing guidance and support as needed.

• Evaluate the work performance of assigned staff and initiate corrective and disciplinary actions in conjunction with department leadership and ICA Human Resources.

• Train, mentor, and support Transportation staff in performing daily duties, safety and regulatory protocols, and other responsibilities.

• Supervise department activities related to daily log submissions, unit records, and billing information to ensure submission completeness, accuracy, and timeliness.

• Ensures compliance with established safety and regulatory protocols.

• Develop efficient transportation routes, coordinate schedules, and allocate resources to optimize vehicle usage and reduce travel time.

• Supervise and conduct periodic vehicle inspections to ensure vehicle cleanliness and upkeep. Identify and address issues to ensure vehicle safety and regulatory compliance.

• Monitors ongoing travel and transportation issues, responds to and coordinates requests for assistance, and communicates and coordinates with internal and external stakeholders and departments

• Exercise judgment in answering daily procedural Transportation-related questions.

• Ensures the appropriate use of materials, equipment, and staff to maximize efficiency and effectiveness.

• Respects the culture, diversity, and rights of all students, their families, and the community.

• Prioritizes duties in a manner consistent with organizational objectives and growth.

• Performs other duties as assigned.

Work Environment:

Office Setting: Primarily works in an office setting, using computers, phones, and software systems to manage logistics, plan routes, and oversee operations.

Field Work: May require occasional visits to vehicle storage, maintenance facilities, or field sites to inspect vehicles or resolve issues involving some physical activity.

Required Experience:

Education: A High School Diploma or equivalent is required. An Associate's Degree is preferred.

Experience:

• Three years of experience in transportation management, logistics, or fleet operations, with a proven ability to oversee large-scale operations.

• Experience in a school or campus setting is preferred.

Equipment Familiarity:

• Mac Os Laptop, Google Suite, Google Sheets, Google Docs, Gmail

Certifications, Licenses, or Special Training: ?

• Commercial Driver’s License (CDL) required.

• Possession of a valid CDL (Class A or B) is preferred.

• Familiarity with Department of Transportation(DOT) regulations required. DOT certification in safety or compliance preferred.

• AED/CPR/First Aid certification preferred.

• Must meet and maintain background screening requirements as detailed in policy 12.HR.01 Pre-Employment and Employee Background Checks.

• Valid driver’s license and driving record that meets the eligibility requirements of ICA’s insurance carrier (for all positions requiring driving).

Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills

• Skill in assessing situations, recognizing when to take action, and deciding on an appropriate course of action

• Skill in reading, comprehending, retaining, and applying written factual information

• Skill in analyzing situations quickly and objectively, recognizing actual and potential dangers, determining a proper course of action

• Skill in observing and remembering detail

• Willingness to confront a variety of problems and situations

• Strong interpersonal and public relations skills

• Skill in operating a motor vehicle

• Dependability and sound work habits

• Ability to exercise sound judgment in day-to-day procedural activities

• Ability to work a flexible schedule, including nights, weekends, holidays, and overtime

• Ability to follow and execute specific verbal and written instructions

• Ability to promote and maintain positive interaction with students, staff, and visitors

• Ability to appropriately ensure compliance with policies and procedures

• Ability to supervise, mentor, and motivate employees

Benefits:

• Health, dental, and vision insurance

• Vacation, Sick, Holiday and generous winter holiday time off

• Life insurance 

• Voluntary life insurance 

• Short and long-term disability

• Employee development & tuition reimbursement programs

• Defined contribution 401(a) plan, managed by TIAA

• Free or discounted employee tickets to Interlochen performances and events *some exceptions apply 

• Early event ticket purchase before general public sales begin

• Free Stone Cafeteria meal on shift

• Dennison Recreation Center accessibility (includes spouses)

• Priority access to Interlochen employees at Pitter Patter Day Care Center (less than one mile from campus)

• Employee Referral Program (cash payments)

• Tuition discounts for employee’s children at Academy, Camp and Interlochen Online

• Parental leave (12 weeks paid for Pregnancy/Maternity/Childbirth leave, 6 weeks paid for Parental leave).

For a complete job description and to apply go to: https://www.interlochen.org/careers or the direct link is https://interlochen.submit4jobs.com/index.cfm?fuseaction=85509.viewjobdetail&CID=85509&JID=363599&BUID=3296#/jobDescription/363599/

Application Materials:

• Cover Letter

• Resume